# Bolt in Ukraine: accounting and HR administration

> A case study covering over six years of accounting and HR administration for Bolt in Ukraine, including period-end closing and new service launches.

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This case study covers more than six years of accounting and HR administration for Bolt, an international company whose services in Ukraine include e-scooter rentals. The UHY Prostir team assists in organizing day-to-day accounting processes, maintaining HR documents and preparing for new service launches.

## The task: keeping pace with the company's growth

The development of several business lines with different transaction logic increased the load on accounting, document workflow and payroll. The processes needed uniform rules, a clear division of responsibility and control points.

The goal of our cooperation was to make the financial and HR processes predictable and ready for the company's growth.

## How we organized the accounting processes

The UHY Prostir team drew up internal rules for key accounting operations and set up control procedures:

- a calendar for closing accounting periods;
- checks on the completeness of documents and the procedure for their approval;
- coordination of the document workflow between departments;
- assistance in preparing payment documents and communication with the responsible participants in the process.

This helped align the sequence of actions and deadlines between the accounting function and the business teams.

## HR records and administration

We standardized HR document templates and streamlined the procedures for hiring, transfers and termination of employment.

We keep the HR registers up to date and advise the team on employment procedures and compliance with the relevant requirements.

## Assistance with launching new services

When new services were being prepared, we defined the participants' roles, the interaction procedure and control points. We reviewed contractual and accounting scenarios and assisted with the launch within the agreed tasks.

This approach helped agree in advance how new operations would be reflected in documents and accounting records.

## Results of our cooperation

The company gained orderly accounting and HR processes with defined rules, deadlines and responsible persons.

For the team, this means:

- a transparent procedure for processing and approving documents;
- control over daily operations and the closing of accounting periods;
- consistent documentation of staff changes;
- coordinated interaction between the accounting function and business units;
- accounting processes ready for the launch of new services.

## Related services

- [Accounting, Payroll and Taxes for IT Companies and Diia.City Residents](https://www.uhy-prostir.com/en/for-it/index.html.md)

## Related insights

- [Outsourced Accounting for Gühring in Ukraine](https://www.uhy-prostir.com/en/our-cases-en/13-years-of-accounting-outsourcing-for-guhring-llc-in-ukraine/index.html.md): Case study: accounting, payroll, HR administration and management reporting for Gühring's official representative in Ukraine for over 10 years.
- [HR Record-Keeping for NGOs](https://www.uhy-prostir.com/en/blog-en/hr-record-keeping-for-ngos/index.html.md): HR record-keeping is the foundation for the stable operation of any non-governmental organization (NGO). (2025-03-12)
- [Audit of Diia.City Residents’ Reporting](https://www.uhy-prostir.com/en/blog-en/audit-of-diia-city-residents-reporting/index.html.md): The Diia.City residency status provides companies with several benefits, including a special tax regime, the ability to enter into gig contracts with employees and other regulatory simplifications. This status is becoming increasingly popular among Ukrainian companies, especially in the IT sector. (2024-11-13)
- [Top HR Record-Keeping Mistakes: How to Avoid Fines in 2025](https://www.uhy-prostir.com/en/blog-en/top-hr-record-keeping-mistakes-how-to-avoid-fines-in-2025-2/index.html.md): Many employers believe they maintain documentation properly, but HR audits often uncover typical violations — from missing employment contracts to incorrect vacation records. Our experience shows that errors in HR record-keeping most often lead to sanctions. (2025-08-28)

## Contacts

- Email: hello@uhy-prostir.com
- Address: 14 Vasylkivska St., STEND Business Center, office 315, Kyiv
- Request a proposal: https://www.uhy-prostir.com/en/contacts/#contact-form