Accounting that shows how much you earn and how firmly you hold your Diia.City status.
UHY Prostir provides bookkeeping, HR administration and payroll services for IT companies, including residents of Diia.City, Ukraine’s special legal and tax regime for IT businesses.
We work with product companies and startups, as well as service companies working under outsourcing or outstaffing models.
We take into account the specifics of IT businesses: the chosen tax system and cooperation with specialists under employment contracts and contracts with sole proprietors registered in Ukraine (FOPs). For Diia.City residents, we also take into account gig contracts, a special contract form for residents. We prepare financial statements, tax returns and statistical reports and advise on tax matters.
We provide full outsourced accounting or act as your chief accountant, while your own staff enter source documents and transactions into the accounting software. We also provide outsourced CFO services.
How we can assist you
- Fully or partly outsource your accounting: bookkeeping, payroll, tax accounting and reporting, and for Diia.City residents, monitoring of the figures that show compliance with the residency conditions.
- Get advice on tax or accounting matters, including Diia.City resident status.
- Engage an outsourced chief accountant or CFO.
- Prepare accounting data to reserve employees from mobilization.
Tell us about your situation, and we’ll propose an appropriate scope of accounting services.
Our services
Full outsourced accounting
We provide accounting services for IT startups, IT companies and Diia.City residents in line with Ukrainian law and Ukrainian national accounting standards (P(S)BO). Our services usually include:
- preparing figures from accounting data to monitor the Diia.City residency conditions: the share of qualified income, the average headcount of employees and gig specialists, and the amount of their pay;
- accounting for income under agency agreements and calculating agency fees;
- VAT administration: registering VAT invoices and preparing VAT returns;
- preparing payment orders in online banking in line with the payment procedure agreed with you;
- preparing required tax reports;
- preparing financial statements and statistical reports;
- preparing documents in response to requests from tax and other government authorities;
- payroll calculation;
- HR administration.
Outsourced chief accountant services
We act as your company’s chief accountant. Our services usually include:
- organizing and controlling accounting;
- preparing required tax reports;
- preparing financial statements and statistical reports;
- preparing documents in response to requests from tax and other government authorities.
We agree on the processes you handle in-house when we sign the agreement.
Outsourced CFO services
We act as your company’s CFO. Our services usually include:
- assistance in preparing the budget and monitoring its implementation;
- preparing cash flow reports and liquidity planning;
- preparing management reports.
On-demand services
In addition to our regular services, we provide the following at your request:
- accounting, tax and HR advice, including on Diia.City resident status and the choice of tax system;
- written explanations and official responses to requests from government authorities;
- assistance during tax inspections and audits: preparing documents and explanations, analyzing the tax audit report and preparing objections to it;
- taking over the accounting records from your previous accountant and the initial accounting setup, including preparing the accounting policy;
- providing accounting information for the Diia.City resident’s compliance report;
- preparing figures from accounting data for recognizing the company as critically important and for reserving employees from mobilization;
- setting up electronic document workflows with gig specialists.
Service fees
We set our fees for accounting services on a case-by-case basis. We set out the scope of services, fees and timeline in our proposal and record them in the relevant agreement.
Our fees for full outsourced accounting are based on:
- a base monthly fee — a fixed monthly payment for services within the base volumes set in the agreement, for example, the number of documents and bank payments;
- a fee for payroll calculation and HR administration, which depends on the number of employees and gig specialists;
- an additional charge for exceeding the base volumes — the number of documents, payments or employees — calculated monthly or quarterly;
- a fee for preparing required reports — tax returns, financial statements and statistical reports; VAT administration for VAT payers is charged separately;
- a one-time fee for the initial accounting setup;
- a one-time fee for the handover of accounting records;
- payment for on-demand services, including advice, audit preparation and assistance during inspections, based on the hours spent or a separate agreement.
Outsourced chief accountant services are charged by the hour.
Outsourced CFO services are also charged by the hour.
Fees may also include services not directly related to accounting, such as:
- a fee for hosting and storing your databases on our servers;
- reimbursement of license costs for accounting and other software;
- customizing accounting software to your company’s needs.
Getting started
- Tell us what you need
Submit a request or contact us. Tell us what task you need to solve and from what date you need our services. - Provide information for a proposal
We’ll send you a questionnaire and, if needed, discuss the details in a call: what IT services you provide and to whom, whether your company is a Diia.City resident and which tax system it uses, your accounting software, the number of documents, employees and gig specialists, and how accounting areas will be divided between our team and your specialists. This helps us define the service format and fees. - Review our proposal
You’ll receive a list of services, base volumes, fees and a start date. We’ll discuss your questions and agree on the terms. - We sign the agreement
We send you a draft accounting services agreement with the agreed terms, in Ukrainian and English if needed. You review it and return it with comments or confirmation of your approval. We agree on the final version, sign the agreement and move on to planning our cooperation.
Our process
After the agreement is signed, we provide our services in the following stages:
- Introducing the teams and planning our cooperation
Our team gets to know your team. We plan the handover of accounting records. - Handover of accounting records
We receive documents, accounting databases, reports and the necessary access. We reconcile the balances handed over against the documents and accounting data (without carrying out an inventory count) and check the status of period-end closing. We review contracts with customers and contractors, including FOPs, and gig contracts. We record unfinished tasks and matters to clarify with the previous accounting team. - Initial accounting setup
If your company is newly established, we set up accounting from scratch: we fill in master data in the accounting software and set up the document workflow in line with the agreement. For Diia.City residents, we set up analytics in the accounts for the figures used to check the residency conditions. - Setting up collaboration between the teams
On our side, we appoint responsible persons and define which processes each of them is responsible for. You also appoint responsible persons on your side and tell us which processes they’re responsible for. We set up communication channels, the document transfer procedure and the reporting calendar in line with the agreement. - Maintaining the accounts
We exchange documents and information with your team: we process documents, get clarifications and answer questions. We prepare information for calculating and paying employee salaries and payments to gig specialists, as well as payment documents and other agreed calculations. - Period-end closing
We close the month, quarter and year, organize source documents for archiving and answer your questions about the results. - Preparing and filing reports
We prepare and file tax returns, financial statements and statistical reports by the required deadlines. For Diia.City residents, we provide accounting information for the compliance report. If needed, we prepare additional reports and explanations on matters agreed with you.
If our cooperation ends, we hand over the accounting records to the specialist or team you designate on an agreed schedule and explain unfinished tasks and open issues.
What you can expect
Depending on the agreed services, you’ll receive:
- An accounting database with recorded information and figures, kept in line with P(S)BO and Diia.City requirements.
- Monitoring of the Diia.City residency conditions based on accounting data: calculations of the share of qualified income, the number of employees and gig specialists, and their average pay.
- A calculation of the average pay of employees and gig specialists based on accounting data and payroll tax reports for reserving employees from mobilization — if you order this service.
- Prepared and filed tax returns and notices of the tax amounts due.
- A budget, reports on its implementation, cash flow reports and a liquidity plan — if you use our outsourced CFO services.
- Payroll calculations for employees and, if needed, calculations of payments to gig specialists.
- Answers to your questions and explanations of how transactions are recorded in the accounts and of their tax consequences.
Why clients choose UHY Prostir
We combine our experience in Ukraine with the international experience of the UHY International network to serve Ukrainian and international clients.
- Independence, integrity and objective professional judgment.
- In business since 2003.
- A member of UHY International, a global network of specialists in audit, tax and consulting: 340 offices in 95 countries and over 10,000 professionals.
- Doing business abroad: if you already have a business in another country or plan to open and grow one, we can assist by connecting you with our UHY International office in that country, where you can discuss registration, accounting, tax and audit matters.
- Remote collaboration where the nature of the engagement allows.
- Communication and document preparation in Ukrainian and English.
